Lesson 4.4: Conditional Aggregation

Conditional aggregation in SQL lets you calculate multiple metrics in one query without running several separate queries. The idea is simple: inside an aggregate function (SUM, COUNT, AVG), you use a conditional expression (most often CASE, but in some DBMSs it can be another conditional operator) that includes only rows matching a condition in the calculation.

This approach is especially useful for reports, dashboards, and analytics where you need several indicators at once: counts, sums, shares, status breakdowns, and so on.

In this lesson, we will cover:

• how conditional aggregation works;
• how to calculate conditional counts, sums, and averages;
• how to build pivot-style reports (turning rows into columns) with CASE.

Core Idea

Classic conditional aggregation template:

AGGREGATION_FUNCTION(CASE WHEN condition THEN value ELSE 0 END)

or a short version:

AGGREGATION_FUNCTION(CASE WHEN condition THEN 1 END)

What happens:

• CASE returns a value depending on the condition. In the short version, if the condition is not met, it returns NULL;
• the aggregate function accumulates the result per group;
• the output is a metric based on the condition.

Conditional Sum

Example: sales totals per staff split by amount ranges

SELECT
    staff_id,
    SUM(CASE WHEN amount < 2 THEN amount ELSE 0 END) AS low_amount_total,
    SUM(CASE WHEN amount BETWEEN 2 AND 6 THEN amount ELSE 0 END) AS medium_amount_total,
    SUM(CASE WHEN amount > 6 THEN amount ELSE 0 END) AS high_amount_total
FROM payment
GROUP BY staff_id;

Result: one query returns three different sums for each staff member.

Conditional Average

Example: average amount of large payments by staff

SELECT
    staff_id,
    AVG(CASE WHEN amount >= 5 THEN amount END) AS avg_big_payment
FROM payment
GROUP BY staff_id;

Result: for each staff member, the average amount is calculated only for payments where amount >= 5.

Why ELSE 0 is usually not needed here:

• AVG is computed as the sum of values divided by their count;
• if you put 0 for rows that do not meet the condition, those zeros will be included and lower the average;
• that is why conditional AVG usually uses ELSE NULL or omits ELSE entirely.

Conditional Counting

Example: number of payments in each amount range

SELECT
    customer_id,
    COUNT(CASE WHEN amount < 2 THEN 1 END) AS low_payments,
    COUNT(CASE WHEN amount BETWEEN 2 AND 6 THEN 1 END) AS medium_payments,
    COUNT(CASE WHEN amount > 6 THEN 1 END) AS high_payments
FROM payment
GROUP BY customer_id;

Result: for each customer, the query returns the number of low, medium, and high payments.

Why ELSE is not needed here:

• if the condition is true, CASE returns 1;
• if the condition is false and ELSE is not specified, CASE returns NULL;
• COUNT(expression) counts only non-NULL values, so only rows where the condition is true are included.

Important: do not use ELSE 0 in this pattern for COUNT, because 0 is also not NULL, and then COUNT starts counting almost all rows.

Example: counting returned and not returned rentals

SELECT
    staff_id,
    COUNT(return_date) AS returned_count,
    COUNT(CASE WHEN return_date IS NULL THEN 1 END) AS not_returned_count
FROM rental
GROUP BY staff_id;

What happens here:

• COUNT(return_date) counts only non-NULL values, that is the number of returned rentals;
• COUNT(CASE WHEN return_date IS NULL THEN 1 END) counts only rows where the return date is missing, that is not returned rentals;
• GROUP BY staff_id builds separate counters for each staff member.

Result: in one query, you get both metrics for each staff member.

Pivot Technique with CASE

What is pivot in SQL

A pivot transforms rows into columns. Usually, source data contains categories in rows, but in a report you need those categories as separate columns.

Many DBMSs have a dedicated PIVOT operator, but the universal and portable way is conditional aggregation with CASE.

Basic pivot template

SELECT
    group_column,
    SUM(CASE WHEN pivot_key = 'A' THEN measure ELSE 0 END) AS col_a,
    SUM(CASE WHEN pivot_key = 'B' THEN measure ELSE 0 END) AS col_b,
    SUM(CASE WHEN pivot_key = 'C' THEN measure ELSE 0 END) AS col_c
FROM source_table
GROUP BY group_column;

Example: pivot by film rating

Below is an example where, for each film category, we count films by rating in separate columns:

SELECT
    c.name AS category,
    COUNT(CASE WHEN f.rating = 'G' THEN 1 END) AS g_films_count,
    AVG(CASE WHEN f.rating = 'G' THEN length ELSE 0 END) AS g_films_average_length,
    COUNT(CASE WHEN f.rating = 'PG' THEN 1 END) AS pg_films_count,
    AVG(CASE WHEN f.rating = 'PG' THEN length ELSE 0 END) AS pg_films_average_length,
    COUNT(CASE WHEN f.rating = 'PG-13' THEN 1 END) AS pg13_films_count,
    AVG(CASE WHEN f.rating = 'PG-13' THEN length ELSE 0 END) AS pg13_films_average_length,
    COUNT(CASE WHEN f.rating = 'R' THEN 1 END) AS r_films_count,
    AVG(CASE WHEN f.rating = 'R' THEN length ELSE 0 END) AS r_films_average_length,
    COUNT(CASE WHEN f.rating = 'NC-17' THEN 1 END) AS nc17_films_rating,
    AVG(CASE WHEN f.rating = 'NC-17' THEN length ELSE 0 END) AS nc17_films_average_length
FROM film f
JOIN film_category fc ON f.film_id = fc.film_id
JOIN category c ON fc.category_id = c.category_id
GROUP BY c.name
ORDER BY c.name;

Result: each row is a category, and the columns show the number of films of each rating and their average duration.

Practical Recommendations

• For SUM, ELSE 0 is usually used so rows outside the condition give zero contribution.
• For COUNT(CASE ...), ELSE is usually not needed: COUNT already ignores NULL.
• For AVG(CASE ...), ELSE NULL or no ELSE is used more often so the average is not lowered.
• If there are many conditional metrics, use clear aliases (*_count, *_total).
• Check that CASE conditions do not overlap when categories should be mutually exclusive.
• For large queries, validate the logic first on a small dataset or with LIMIT.

Practical Usage

1. Pivot by weekday:

    SELECT
        MONTH(rental_date) AS rental_month,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Monday' THEN 1 ELSE 0 END) AS monday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Tuesday' THEN 1 ELSE 0 END) AS tuesday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Wednesday' THEN 1 ELSE 0 END) AS wednesday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Thursday' THEN 1 ELSE 0 END) AS thursday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Friday' THEN 1 ELSE 0 END) AS friday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Saturday' THEN 1 ELSE 0 END) AS saturday_rentals,
        SUM(CASE WHEN DAYNAME(rental_date) = 'Sunday' THEN 1 ELSE 0 END) AS sunday_rentals
    FROM rental
    GROUP BY MONTH(rental_date);
   

   This query shows how many rentals were made in each month by weekday.

2. Conditional share calculation:

   SELECT
       customer_id,
       SUM(CASE WHEN amount >= 5 THEN 1 ELSE 0 END) * 1.0 / COUNT(*) AS high_payment_share
   FROM payment
   GROUP BY customer_id;
   

Quick Note on FILTER Syntax

In some DBMSs (for example, PostgreSQL), you can move the condition from CASE into FILTER:

COUNT(*) FILTER (WHERE condition)
SUM(amount) FILTER (WHERE condition)

The meaning is the same as conditional aggregation with CASE: the aggregate function processes not all rows, but only rows that pass the condition in WHERE inside FILTER.

This syntax is often easier to read, especially if in one SELECT you need to calculate several different metrics with different conditions.

For example:

SELECT
    customer_id,
    COUNT(*) AS total_payments,
    COUNT(*) FILTER (WHERE amount >= 5) AS big_payments_count,
    SUM(amount) FILTER (WHERE amount >= 5) AS big_payments_total
FROM payment
GROUP BY customer_id;

In this example:

• COUNT(*) counts all customer payments;
• COUNT(*) FILTER (WHERE amount >= 5) counts only large payments;
• SUM(amount) FILTER (WHERE amount >= 5) sums only those payments.

So, FILTER does the same work as CASE, but in a more compact form. At the same time, it is important to remember that this syntax is not supported by all DBMSs.

Key Takeaways from This Lesson

• Conditional aggregation is an aggregate function plus a conditional expression, most often CASE.
• With SUM(CASE ...), COUNT(CASE ...), and AVG(CASE ...), you can get several metrics in one query.
• Pivot with CASE is a universal way to turn rows into columns.
• This approach is well suited for analytical reports and dashboards.

By mastering conditional aggregation, you will be able to write more compact and expressive SQL queries for business analytics.